Brolly Good Ideas (BGI)/Tilehurst Runs Together (TRT) is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your registration, BGI/TRT is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by registering on the RunTogether webpage, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with us, subscribe to our newsletter, or participate in discussion boards on our website or social media channels. The information you give us may include your name, date of birth, address, e-mail address, phone number and gender. We may also ask for relevant health information, other data, which is classed as special category personal data.
We only collect data that we need to carry out the services as a client of BGI/TRT.
Why we need your personal data
The reason we need your data is to be able to administer your registration and provide the services you are signing up to when you register with us. Our lawful basis for processing your personal is that we have a contractual obligation to you to provide the services you are registering for.
Reasons we need to process your data include, but are not limited to:
For training and competition entry
For funding and reporting purposes
For registration and group management
Marketing and communications
Any special category health data we hold on you is only processed for the purpose(s) of fitness/ health checks or passing health data to coaches / instructors to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.
This information will only be shared with people who are working as coaches or instructors for BGI/TRT. It will not be shared with anyone else for any other reason, unless a medical emergency requires us to disclose health data to medical professionals.
We use various social media channels, the providers of which have their own privacy policies: we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on our social media pages. Any words or images you upload to our groups/pages may be used by us for marketing purposes.
Who we share your personal data with
We do not supply any personal data we hold to any third party. Our data processing may require your personal data to be transferred outside of the UK for the purpose of cloud hosting. Where we do transfer your personal data overseas it is with the appropriate safeguards in place to ensure the security of that personal data.
We will hold your personal data on file for as long as you are training with us. Any personal data we hold on you will be securely destroyed after four years of inactivity on your account. Your data is not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.